Broadcast Email Tips

Copying Text Tips: You should never copy text from Microsoft Word (or any other program) into the HTML Editor. If you want to write the text for your email in Word, you should not format the text (make the text bold, centered and so forth) in Microsoft Word, as the Word formatting will need to be removed, because Microsoft Word code will be in your email content (and your email will not appear correctly when received). If you need to use text that has been composed in Microsoft Word (or any other program), you should perform the following steps to remove the Microsoft Word (or any other program) code from the text:

1.  In the Word Document (or any other program), select the text with your mouse. If you need to select all the text in the document, you can press the CTRL Key and the “A” key to “select all”.

2.  Copy the selected text. As a shortcut, you can press the CTRL Key and the “C” key to “copy”.

3.  Open Microsoft Notepad.

4.  Paste the text into Microsoft Notepad. As a shortcut, you can press the CTRL Key and the “V” key to “paste”.

5.  Save the Notepad file to your local computer. Notepad is a text only program. Saving in Notepad will remove Microsoft Word code from your text.

6.  In Notepad, select the text with your mouse. If you need to select all the text in the document, you can press the CTRL Key and the “A” key to “select all”.

7.  Copy the selected text. As a shortcut, you can press the CTRL Key and the “C” key to “copy”.

8.  Open Email Broadcast and follow the steps until you reach the Compose Email HTML Editor screen.

9.  Paste the text into the Email Broadcast HTML Editor. As a shortcut, you can press the CTRL Key and the “V” key to “paste”.

10.  Format your email content using the options in the HTML Editor. See the HTML Editor Tips below for details on how to use the HTML Editor.

HTML Editor Tips: Enter content for the Broadcast Email and use the HTML Editor Tool Bar options outlined below to format the content as appropriate.

You can change the text formatting by highlighting the text in the text area with your mouse and using the following toolbar options:

●     - To change the Font Type of the selected text, click the drop-down and select the new Font Type from the list. NOTE: The HTML Editor uses the default font set up in Microsoft Explorer. If you do not highlight and format font for the text, then the default font for the email system the recipient uses will display in the message.

●     - To change the Point Size of the selected text, click the drop-down and select the new Point Size from the list.

●     - To make the selected text bold, click the B button. To change bolded text back to normal, highlight the text and click the B button.

●     - To make the selected text italic, click the I button. To change italicized text back to normal, highlight the text and click the I button.

●     - To underline the selected text, click the U button. To change underlined text back to normal, highlight the text and click the U button.

●     - To make the selected text left aligned, click this button.

●     - To make the selected text centered, click this button.

●     - To make the selected text right aligned, click this button.

●     - To make the selected text into a numbered list, click this button.

●     - To make the selected text into a bulleted list, click this button.

●     - To decrease the indent (move it to the left) of the selected text, click this button.

●     - To increase the indent (move it to the right) of the selected text, click this button.

●     - To change the color of the selected text, click this button and select a new color. NOTE: This only changes the color of the selected text. Any unselected text will remain the default color.

●     - To highlight the selected text with a color, click this button and select a color.
 

You can insert the following into the content:

●     - To insert a divider in the text, click this button.

●     - To turn the selected text into a hyperlink, click this button and enter the URL. NOTE: The hyperlink must be accessible to all recipients, such as a web page on the internet.

●     - To insert a picture into the message, click this button. You will then be prompted to enter the path to the picture (the picture must be displayed on a website). See below for Inserting an Image Tips.

●     - To insert a table into the message, click this button. You will be prompted for the dimensions of your table and the specified table will be inserted into your message.

●     - To insert a mail merge field into the message, click this button and specify the field in the Insert Field screen.

You can view the HTML code for the component:

●     - To view the HTML code for the component, click this button. If you are viewing the HTML code, click this button to view the formatted text.

  

Inserting an Image Tips: Enter content for the Broadcast Email and use the HTML Editor Tool Bar options outlined below to format the content as appropriate.

1.  On the website where the picture is, right click the picture. Then click the Properties option at the bottom of the window that appeared when you right clicked.

2.  In the window that appears, drag your mouse over the http address to select the whole URL and then press the CTRL and C keys simultaneously to copy the URL path. You will be pasting this text into a window in Email Broadcaster HTML Editor.

3.  On the HTML Editor, click the Insert Image button. In the window that appears paste the URL you copied and then click the OK button.

4.  The picture will now appear in the HTML Editor.